Cloud AI Checklist

Cloud AI Acceptable Use Checklist

A simple checklist for deciding what employees can safely enter into cloud AI tools and what needs approval first.

Tip: use your browser print dialog to save this checklist as a PDF.

Allowed Uses

Use cloud AI for general marketing copy, internal outlines, and non-sensitive templates.Summarize public information, published reports, and non-confidential training notes in cloud AI tools.Brainstorm process improvements in cloud AI without entering customer, employee, or financial data.

Do Not Enter

Do not enter passwords, MFA codes, API keys, private keys, recovery codes, or security questions into cloud AI.Do not upload customer records, employee files, contracts, invoices, bank details, or tax information to cloud AI unless approved.Do not paste confidential strategy, incident details, legal material, or proprietary client work into cloud AI unless approved.

Review Before Use

Confirm whether the cloud AI tool trains on prompts or uploaded files.Use business-managed accounts instead of personal accounts for company work.Require human review before AI-generated content is sent to customers or used for decisions.